Process Attendance

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Contents

Processing Scanned Data Online

Necessary Parts

  • Computer with access to detachment website

Getting Ready To Process

  1. Log in to the CGCC, OGCC, or GMCA database area.
  2. Scroll down to the Project Knodberg area.
  3. Click “Process Attendance.”
  4. Follow instructions below for what type of processing you want.

Process Official Events

  1. Put a check box by the event you would like to process (it may already be selected). Unselect the events you do not want to process at this time. (Warning: Do not process events unless you have ALL the data from that event).
  2. Fill in or modify the information in the box for each event as necessary.
  3. When you’re ready to process the events click the “Process Official Events” button. (Warning: There is no undoing after this point. Make sure your selections are correct).
  4. The final screen will tell you how many people were present, late, or absent from the event. (Late is considered from the start time to 15 minutes after the start time).

Process Non-Official Events

Non-official event processing is designed to give you a list of all cadets between certain areas of time in an easy to use list. (Great for tallying people for university funding).

  1. To process non-official events fill in that section of the webpage.
  2. Click “Process Unofficial Events.”
  3. The page displayed can be printed out. (No data was deleted during this process; to clear the data run the date maintenance function).
  4. Make sure you run date maintenance once you’re done with this section or the data will be stored forever.

Data Maintenance

This part of the system removes data not used for official events and data that has been used for unofficial events that is no longer needed. Run this to clean up any left over data and stop official events that have already been processed from appearing.

  1. Click the “Delete Data” button for the desired date. (Warning: There is no undoing this action).
  2. The next screen tells you how much data and for what date the data was deleted.

Undo Processed Attendance

Sometimes attendance will be processed incorrectly. This could happen if all the scanners weren’t run, times were set incorrectly, or any other number of things. By undoing the attendance the system will delete all the attendance, clear all the counselings, and reload the barcode data so it can be processed again.

Undoing Attendance

  1. Log in to the CGCC or OGCC database area.
  2. Scroll down to the Project Knodberg area.
  3. Click “Process Attendance.”
  4. At the bottom there is a heading called “Undo Attendance.” Click the day you want to undo the attendance for. (You can only undo up to three days in the past).
  5. The process is now complete and you can reprocess the attendance.
Retrieved from "http://afrotc.arizona.edu/wiki/index.php/Process_Attendance"
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